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BY
LAWS of the ARTICLE I - NAME The name of this organization shall be the Utah Women's Golf Association. ARTICLE II - PURPOSE The purpose of this organization shall be to promote women’s golf in the state of Utah. ARTICLE III - MEMBERSHIP ELIGIBILITY Any female at birth woman golfer (2008) who meets residency criteria, with an established 18-hole handicap (UGA or equivalent), and who has retained her amateur status may claim membership in the UWGA association upon payment of annual dues. UWGA members must be 15 years of age or older or have a handicap of 18 or less. (2003) Section 2.Eligibility for the Utah Women’s State Amateur and Utah Women’s Senior State Amateur ARTICLE IV - ORGANIZATION
Section 1. Executive Board The Executive Board should consist
of: *The Executive Board shall have the option to appoint a Marketing & Communications Coordinator and/or Webmaster. Because of the technical requirements of these positions and the different skill levels of the rest of the Board, the Board may or may not be able to cover these responsibilities. The Executive Board shall administer the "Standing Rules" of the UWGA. They shall consider changes to these rules by petition from any member(s) of the organization, all final decisions rest with the Executive Board. The Board shall notify the membership of major changes in the Fall and Spring Newsletters or on the UWGA website, whatever is appropriate, depending on timing. (Spring, 2008) Section 2. Duties of the Executive Board Members: The President is normally a three year position, starting with her term as Vice President, and following her Presidency with a term as Past President. She shall preside at all meetings and act as an ex-officio member of all committees. She may call special meetings with the consent of the other officers. She shall oversee and coordinate the efforts of the organization. The President is responsible for supervising the publication of the Spring & Fall Newsletters, and conducting the Spring and Fall general meetings. The President, with approval of the Board, shall appoint co-chairs for the four major tournaments and she will generally oversee all efforts in running said tournaments. If the president can no longer assume her duties, the Vice President then becomes the President, and the Executive Board shall immediately seek to appoint the vacant Vice Presidency to fulfill the term until the next election. The Vice President is elected to a position where she serves the first year as Vice President, the second as President, and the third as Past President. She shall assume the duties of the president in the absence of that officer. She shall coordinate the nominations of individuals for the Fall elections, and shall assist the Board with the UWGA major tournaments. The Treasurer shall keep an accurate record of all inventories, receipts and itemized account of all disbursements. She shall receive all monies and pay all debts. The treasurer shall collect all membership dues and club dues, keep membership list current for newsletter mailings and a list of eligible players for sanctioned tournaments and team play. She shall collect all financials from sanctioned tournaments and mail new members a copy of current newsletter. She shall keep and balance the bank account for the UWGA. She shall assist the Board with the UWGA major tournaments. The Secretary shall keep accurate minutes of all board and general meetings. She shall assist the President in preparing and distributing President’s Packets at the General Spring Meeting, and assist the President with the preparation of the Spring and Fall Newsletter. She shall assist the Board with the UWGA major tournaments. The State Team Captain shall divide the teams into divisions and create a schedule for State Team Play. During the course of Team Play, the State Team Captain shall assume the following duties: act as liaison between the teams and the UWGA; preside over team captains’ meetings; act as liaison among teams and collect and be responsible for all State Team monies, including team dues and tournament entry fees; collect the results of all team matches and forward them to the Web Master. The State Team Captain shall plan and run the playoffs to determine the State Team Champion, organize and run the Team Social Tournament and purchase the awards for division champions, state champion and team social tournament winners. She shall assist the Board with the UWGA major tournaments. The Tournament Coordinator shall be responsible for the flighting, pairings, scoreboards, scorecards, hole assignments, and start times for the major tournaments sponsored by the UWGA. She shall also be responsible for verifying that the players’ handicaps are accurate for these tournaments, and for posting the tournament scores at the end of play. In addition, she shall keep track of all ‘holes-in-one’ that are achieved during the fiscal year and present trophies to those players during the Fall meeting. The Webmaster shall be appointed by the Executive Board. She will update and revise information on the UWGA internet site that is provided by the UGA. She must have a good working knowledge of computers and software products. She will assist the Board with the UWGA major tournaments.
Section 3. Board Appointed Assistants The Assistants to the Board of Directors are annual appointments and can consist of: All Board Appointed Assistants must be approved by the Executive Board upon their appointment. Other positions may be appointed by the Executive Board on an annual basis. Section 4. Duties of Board Appointed Assistants The Assistant State Team Captain shall assist the State Team Captain in all of her described duties (see Section 2) and be responsible for the Nine Hole team play. Section 5. Advisors to the Board The advisors to the Board of Directors shall consist of: Section 6. Board of Directors Voting Privileges Members of the Executive Board are the only members with full voting privileges, with the exception of the President, who only votes in case of a tie. Section 7. Elections The Webmaster shall post a ‘call for nominations’ to elected positions by July 1 on the UWGA website. Nominations shall be sent to the current Vice President for validation and presentation to the Executive Board. All nominees shall be current UWGA members in good standing. Any Utah resident that is an active member of the UGA/UWGA shall be eligible for an office. The Vice President will contact all people nominated for offices and verify their agreement to run. It is important to verify with the person running for Vice President that they shall be fulfilling a three year term, if elected. The offices to be filled are: (Fall 1998). Vice President If the Vice President cannot fulfill her presidency, a new president shall be elected at the Fall meeting after proper nomination procedures, and shall have to have served at least one year on the UWGA Executive Board. If any other member of the Board of Directors cannot fulfill their term of office, the Executive Board shall appoint someone from the active membership to complete the remainder of the annual term of office. ARTICLE V – FINANCIAL OPERATIONS Section 1. Fiscal Year The fiscal year for the UWGA operations and state membership dues shall be from November 1st to October 31st. Section 2. Dues Any expenditure (minor or major) will be determined by the UWGA Board of Directors. (Spring 2000) Section 3. Use of Dues The cost of the Fall and Spring meeting is to be taken from association dues. All trophies to be awarded at State tournaments will be paid for out of the general fund, and not the individual tournament monies. (Fall 1998) All participating Ladies Associations must pay dues to cover expenses for the President's packets and miscellaneous mailings to their associations. The board shall determine dues amount. (2001) Section 4. Financial Audit Annually, the UWGA Board will request a member(s) of the UWGA to review the financials. After the review, the member(s) will meet with the Executive Board to review her/their findings. This will be done before the financials are approved and closed at the Fall Membership Meeting. Section 5. Inventory The UWGA inventory consists of all property that belongs to the UWGA regardless of value. A current list of the inventory will be kept by the Executive Board Treasurer. ARTICLE VI – MEETINGS Section 1. General Membership There shall be two general membership meetings annually, with the Executive Board meeting prior to the opening meeting. (Fall 1978) Section 2. Special Meetings Special meetings may be called by the Board of Directors or by the President with the consent of the Executive Board. ARTICLE VII – AMENDMENTS Section 1. Notification All proposed changes to the By-laws and Standing Rules must be presented to the UWGA Board of Directors in written form, as well as in person at least 45 days prior to the Fall or Spring Meeting. (Fall 2006) Section 2. Approval The Bylaws may be amended by a simple majority vote by those members voting (present at the membership meeting or those voting by proxy, mail, or email vote). (2002)
Adopted: March 20, 1959
ATTACHMENT - UWGA PLANNING DOCUMENT This Proposal was submitted by Pat Smith and passed at the 2007 Fall General Membership Meeting. That the UWGA form a Planning Committee of 3-5 Non-Board members of the UWGA, for the express purpose of formulating a 5-year plan outline to help direct the future of the UWGA as an organization. The Committee shall meet monthly as needed during the months between the Fall and Spring General Membership Meetings of the UWGA. The Committee shall present their 5-year plan outline at the Spring 2008 General Membership Meeting. The proposed 5-year plan outline shall be accepted or rejected by a popular vote of the general membership. If the plan outline is accepted, the Board shall then implement the plan as nearly as is possible and in as timely a manner as possible. The Committee is then dissolved. If the plan outline is rejected, the general membership may vote to have the Committee modify the plan and present again at the Fall Meeting, or they may vote to simply dissolve the Committee. The Committee should consist of women with of variety of ages, backgrounds, golf experience, and a great desire to see women's golf in Utah grow. A UWGA Board member should also be assigned to the Planning Committee as a non-voting liaison between the Board and the Planning Committee. Pat Smith was asked to chair the committee. The 5-Year Planning Committee Report was passed in the 2008 Spring General Membership Meeting and is listed below. This document will aid the Board in future planning.1. Write a simple Mission statement for the organization
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